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Academic Progress & Expectations

Expectation of Satisfactory Academic Progress
It is the philosophy of Butler Community College that every student enrolled for classes should have the opportunity to demonstrate his/her ability to perform acceptable college-level work. At the same time, students are expected to assume responsibility for their actions, which includes a
mature attitude and dedication to well-defined study habits and regular class attendance.

Academic Probation and Suspension
Students registered in a minimum of seven credit hours who do not maintain a semester grade point average of 1.5 will be placed on probation the following semester of enrollment. If at the close of that semester, they have not raised their grade point average, they may be placed on
suspension, during which time they may not be recommended for admission to any other academic institution. Failure to make satisfactory academic progress may impact financial aid recipients. Please refer to the Financial Aid section of the catalog or contact a financial aid counselor.

Academic Probation
Students placed on academic probation shall not enroll in more than twelve (12) hours without permission from the Director of Enrollment Management or Site Director of Advising.

Academic Suspension
Academic suspension should not be viewed as punishment. It is based on the philosophy that a student may continue to enroll as long as satisfactory progress toward an educational goal is being made. When progress is not satisfactory, the student is given time to reconsider goals and career plans outside the educational setting.

Students who are placed on academic suspension at Butler Community College may appeal to the Director of Enrollment Management or Site Director of Advising. For more detailed information, contact the Director of Enrollment Management.

Expectation of Student Conduct
Butler Community College expects students to behave in a manner that supports a positive educational environment for all. This code of conduct has been developed to achieve that aim.

As a Butler Student:
I am responsible for reviewing all of the policies at the College. Specifically, I am expected to understand the policies that relate to student behavior, academic honesty, residence hall living and sexual harassment. I am expected to adhere to all of these policies. Lack of knowledge of the policies is not an acceptable excuse for non-compliance.

When in the classroom, I will be fully engaged in any class. The use of headphones, portable CD players or radios, cellular telephones or other items is a distraction in the classroom and will not be used. I understand that any act of disrespect toward an instructor, sponsor or College official is unacceptable. I will remain alert and not sleep during class. In the residence halls, I will respect all College officials including the professional housing staff, resident assistants and campus security.

I will respect the property of other individuals. I will not damage or destroy property belonging to the College, faculty, staff, visitors or students. I will not take property or items that belong to another individual without that individual’s permission. I will not verbally or physically confront another person in a manner that will cause this individual to feel threatened or fear for their safety. I will not enter a residence hall room without being invited by the resident occupying this room, even if the door to the room is open.

I will be respectful of others. I will not make generalized sexist statements or behave in a manner that conveys insulting or degrading attitudes about men or women. I will not view pornographic material on computers or magazines in public areas such as a College computer lab. I will not write obscene messages on students doors or message boards. Finally, I will not engage in any type of unwanted sexual activity with another student.

I understand that if I participate in conduct which results in my conviction of any misdemeanor or felony offense, I will face disciplinary action from the College that may include being removed from school.

I am expected to immediately comply with directives from any College official. Should I feel that the request is inappropriate, I will voice my concern to the Vice-President for Student Services or Dean of Student Life. I will fully cooperate with any investigation affecting the College by local law enforcement or college officials.

I understand that Imay not possess alcohol or any illegal drugs on the College campus, and that possession of such substances will result in immediate disciplinary action. Butler Community College expressly prohibits any form of unlawful employee or student harassment based on race, color, religion, sex, sexual orientation, national origin, age, disability, status as a Vietnam-era or special disabled veteran, or status in any group protected by state or local law.

Student behavior that is contrary to adopted school policy will result in appropriate disciplinary action. This action may include probation, suspension or expulsion. Grounds for probation, suspension or expulsion include:

1. Willful violation of any published regulation for student conduct adopted or approved by the Board of Trustees.
2. Conduct which substantially disrupts, impedes or interferes with the operation of any college class or activity.
3. Conduct which substantially impinges upon or invades the rights of others.
4. Conduct which has resulted in conviction of the student of any offense specified in chapter 21 of the Kansas Statutes Annotated or any criminal statute of the United States.
5. Disobedience of an order from a teacher, peace officer, college security officer or other school authority, when such disobedience can reasonably be anticipated to result in disorder, disruption or interference with the operation of any college class or activity or substantial and
material impingement upon or invasion of the rights of others.
6. Possession of or consumption of alcoholic beverages (3.2 beer included), illegal or unauthorized drugs on college property.
7. Students participating in inappropriate sexual behavior on the Butler Community College campus. Students found to be engaged in this type of activity will face disciplinary action.
8. Theft of any property belonging to the college, faculty or staff, visitor or student.
9. Willful damage to or destruction of property belonging to the college, faculty or staff, visitor or student.

Academic Honesty
Effective learning may involve differences of opinion and views between the student and faculty. Students are responsible, however, for learning the content of course of study outlined by the instructor, regardless of how the student feels privately. This attainment for content must be reached in an honest and forthright manner. Students who compromise the integrity of the academic process are subject to disciplinary action on the part of the college.

Students who have been accused of violating a standard of honesty may protect themselves with a series of appeal processes and are assured of due process and procedure. A student may appeal faculty and administration decisions concerning academic honesty. First, contact the Division Dean, who, if necessary, may inform the student of further steps in the procedure. These can include appeals to the Vice President for Student Services and College President if the student deems this necessary.

Students violating such standards must accept the consequences which may include a failing grade, suspension or dismissal from the class and/or the college.

Violations Include:
1. Cheating, in any form, whether in formal examinations or elsewhere.
2. Plagiarism, using the work of others as one’s own without assigning proper credit to the source.
3. Misrepresentation of any work done in the classroom or in preparation for a class.
4. Alteration of any documents pertaining to academic records.
5. Disruptive behavior in a course of study or abusiveness toward faculty or fellow students.

Attendance Policy
Students are expected to attend all scheduled class and examination meetings. Students are also expected to maintain satisfactory progress in each of the classes in which they are enrolled. Thus, whenever absences become excessive and, in the instructor’s opinion, minimum course objectives cannot be met due to absences, the student may, at the discretion of the instructor, be withdrawn from the course. If a student is withdrawn by the instructor for excessive absences, a grade of “WT” (withdrawn by teacher) will be recorded on his/her permanent record. Instructors are responsible for clearly stating their attendance policy and administrative drop policy in the course syllabus, and it is the student’s responsibility to be aware of those policies.

Procedural Clarifications:
Students should not miss class for any reason other than a college approved activity or an emergency, as determined by the instructor (i.e. , death in the family, health). Student absences for approved college activities will not accrue as excessive absences. Students will be allowed to make up work missed as a result of college approved activities. Students will make up work before the absence for the approved college activity or within one week after returning to class. Students will check with each instructor prior to the absence to arrange for make-up times. Activity sponsors will publish a timely list of students who will be absent because of an
approved college activity.

Drop and Withdrawal Policy
Administrative Withdrawals:
Students can be administratively withdrawn from a course for non-payment, for violating expectations of student conduct and standards of honesty, and for excessive absences (see Attendance Policy). When a student is administratively withdrawn, a grade of “WD” or “WT”
(withdrawn by teacher) will be recorded on his/her permanent record. Once a student is administratively withdrawn for any reason, the student will no longer be allowed to attend the class(es) from which he/she has been withdrawn unless written authorization of re-instatement by
the appropriate administrator can be provided. Students can check current registration status via pipeline@butler or by calling the Registrar’s
office at 316-322-3268 or 733-3268 Wichita/metro area.

Withdrawal from Class(es)
For an official withdrawal from class(es), a student must report to an advisor and submit in writing a course scheduling form to either the Registrar’s Office or an advisor at a community location. Students may also withdraw from classes via Pipeline. A grade of “W” (Withdrawal) shall be recorded. The last day to withdraw from class is posted on the Butler Website or available from registration personnel at any Butler site.

Note: Students who fail to officially drop from class(es) may receive “WT” or “F” grades. Financial Aid and/or scholarship students are advised to confer with the Financial Aid Office prior to dropping any class in order to maintain the number of credit hours necessary to receive such aid. If you receive financial aid for classes you never attended or dropped, you may be required to repay part or all of your aid.

Academic Progress & Expectations

Expectation of Satisfactory Academic Progress
It is the philosophy of Butler Community College that every student enrolled for classes should have the opportunity to demonstrate his/her ability to perform acceptable college-level work. At the same time, students are expected to assume responsibility for their actions, which includes a mature attitude and dedication to well-defined study habits and regular class attendance.

Student Tuition and Fee Refund Policy
Written notification required. Any student enrolled in a class must provide written notification of withdrawal by using a course scheduling form (drop slip). The form must be completed by the student and signed by an instructor or advisor and turned into the Registrar’s Office or an advisor
at a community location. For most classes, students may withdraw themselves on the web via pipeline@butler.

***Failure to attend or ceasing to attend a class does not constitute an official withdrawal! ***

The above is applicable regardless of the number of hours dropped, simultaneous hours added, or the time period of the drop.

Failure to make a formal request in writing or via pipeline@butler to drop a class or classes will result in full assessment of charges whether any sessions are attended or not.

A refund will be considered only if the student complies with the policy above and if the drop is requested or processed prior to the end of the refund period applicable to the class or classes dropped.

100 Percent Refund Period
Students are entitled to a 100 percent refund of tuition and fees less a $10 per visit service fee for classes formally dropped as posted on the Butler website or available from registration personnel at any Butler site. The $10 service fee is not charged to students processing their own
drops via pipeline@butler.

The above does not apply to Business Education & Training Analysis classes. Call BETA for a current brochure and related refund policy, (316)-218-6211. Cooperative Education and Internship Courses: No refund after the training plan has been signed.

100 Percent Refund Period For Books
Students are entitled to a 100 percent refund for books returned to the bookstore as follows:

For 16-week classes - during first two weeks of the semester.
For four-week to less than 16-week classes - during first week of class.
For classes less than four weeks - before second meeting of class.

Cash register receipt is required and books must be in purchased condition. The above does not apply to Business Performance Group classes.

Schedule of Refund Dates
A schedule of refund dates will be available in Accounts Receivable each semester, no later than the first day of classes for that semester. Such schedules will take precedence over any earlier publicized refund dates. This schedule also applies to book refunds.

Refund Appeal Procedures
Refunds may be granted in documented situations beyond the student’s control.

Students wishing to appeal their refund should do the following:
1. Complete a refund appeal request form and return it with appropriate documentation to the Registrar’s Office prior to the published last day to drop classes for the semester involved.
2. Ruling on appeal will be determined by a team consisting of Registrar, Director of Enrollment Management, Accounts Receivable Manager, Dean of department if appeal concerns instructor or classroom issues, and Director of Financial Aid if financial aid is involved.
3. Action will be taken and the student will be notified by letter from the Registrar. Should the student wish to appeal this decision, he or she may do so to the Vice President for Student Services within 10 days of receipt of the committee decision. The decision by the Vice
President for Student Services is final.

Refunds For Canceled Classes
Students enrolled in classes canceled by the school will receive a full refund of tuition and fees with no service fee regardless of date. To facilitate refunds on such classes, students should contact the Advising Center for other course options or other appropriate community site
personnel. Books must be returned to the bookstore within two weeks of class cancellation for a refund.

Simultaneous Drop/Add
During the 100 percent refund period, if a student withdraws from a course and simultaneously adds a course, the $10 per visit service fee will be charged. The service fee is not be charged when students process their own enrollment changes via pipeline@butler. If a student withdraws from a course after the refund period and simultaneously adds a course, no refund will be given for the withdrawn course. Full tuition and fees will be charged for the added course.

Exceptions
If at any time a student, upon the advice of their instructor or advisor and with approval of the appropriate dean or applicable site administrator, withdraws from a course and simultaneously adds a course, no service fee will be charged. This service fee is waived if the student drops the
course(s) via Pipeline. Any other exceptions to the service fee policy must be approved by the Registrar.

Schedule of Refund Dates
A schedule of refund dates will be available in Accounts Receivable each semester, no later than the first day of classes for that semester. Such schedules will take precedence over any earlier publicized refund dates. This schedule also applies to book refunds.

Refund Appeal Procedures
Refunds may be granted in situations beyond the student’s control, i.e. death of a family member, illness, etc. Students wishing to appeal their refund should do the following:

1. Complete a refund appeal request form and return it with appropriate documentation to the Registrar’s Office prior to the published last day to drop classes for the semester involved.
2. Ruling on appeal will be determined by a team consisting of Registrar, Director of Enrollment Management, Accounts Receivable Manager, and Dean of department if appeal concerns instructor or classroom issues.
3. Action will be taken and the student will be notified by letter from the Registrar. Should the student wish to appeal this decision, he or she may do so to the Vice President for Student Services within 10 days of receipt of the committee decision. The decision by the Vice President for Student Services is final.

Handbook Continued