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Student Records

The Department of Nursing maintains students‘ nursing program related records for purposes of admission and progression in the nursing program according to the FERPA (Family Educational Rights and Privacy Act). The FERPA grants four specific rights to the adult student: the right to see the information that the institution is keeping on the student, the right to seek amendment to those records and in certain cases append a statement to record, the right to consent to disclosure of his/her records, and the right to file a complaint with the FERPA office in Washington. Student records include any information provided by the student to the college for use in the educational process including: personal information, enrollment records, grades, and schedules.

Some information is considered public, or "Directory Information". This information can be released without the student‘s written permission. Directory Information includes: name, date and place of birth, addresses (both local and permanent), e–mail addresses, phone, dates of attendance, year in school, awards and academic honors, degree received and dates awarded, major program, activity participation, and enrollment status (enrolled or not enrolled).

In compliance with FERPA, non–directory information will not be released for students by the college unless students give written permission. A student may have a confidentiality flag placed on their directory information as well, by contacting the administrative assistant in the Nursing office, which would prevent any information from being released, even in the case of verification for employment or insurance purposes. The confidentiality flag remains until the student requests its removal. Release of Information permission forms are available in the Registrar's office.

It is the responsibility of the student to keep their personal data up to date. Any changes in name, address, and phone should be submitted to the administrative assistant in the nursing department as soon as possible. Name changes must be accompanied by legal documentation, i.e. copy of driver‘s license, social security card, or court order. All transcript requests are handled by the Registrar‘s office and the request form is available online.

All medical records are directed to College Health.

Return to Student Handbook Index
Last Updated: Spetember 1, 2011