HEERF III Reporting - ARP | Butler Community College

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HEERF III Reporting - ARP

The American Rescue Plan (ARP) was signed in to law on March 11, 2021.  The ARP provides for education stabilization through emergency funding to institutions of higher education through Higher Education Emergency Relief Funds (HEERF III). Institutions accepting ARP funding must commit to providing at least 50% of the funds in the form of financial aid grants to students, which can be used for any component of the student's cost of attendance or for emergency costs that arise due to coronavirus. Butler's minimum required allocation to students is $7,112,181.

REPORTING TIMELINE

Reports are due quarterly and must be posted on the institution's primary website no later than 10 calendar days after the calendar quarter

  • Quarter 1: April 10th
  • Quarter 2: July 10th
  • Quarter 3: October 10th
  • Quarter 4: January 10th

Once funds are fully spent, the institution may indicate that this is the institution's final quarterly posting and that it covers all remaining HEERF fund expenditures for that specific HEERF Student Portion of funding. After posting, no more quarterly public reporting of Student Portion funds is required.

REQUIRED REPORTING INFORMATION

  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than the required amount of funds received to provide HEERF grants to students:

    Butler Community College signed and returned the Certification and Agreement to the U.S. Department of Education on April 27th, 2020 for the HEERF I funds. This signed agreement remains in effect for all additional HEERF fund allocations. Acceptance of the HEERF allocations indicates Butler agrees to abide by all requirements of the funds and assures the institution has used, or intends to use, no less than the required amount of funds to provide HEERF grants to students.
     
  2. The total amount of HEERF III funds that the institution will receive or has received from the Department:

    Butler received $7,112,181 in HEERF III funds for distribution to students in the form of emergency student aid.
     
  3. The total amount of HEERF III Emergency Financial Aid Grants distributed to students:

Quarterly Report

Total Funds Disbursed

Percent of Funds Disbursed

Total Students Awarded*

Quarterly Report due: July 10th

Date of Report:
6/24/21

Q2: $512,175

Cumulative:
$512,175

Q2: 7.2%

Cumulative:
7.2%

Q2: 1,221

Cumulative:
1,221

Quarterly Report due: October 10th

Date of Report:
9/27/21

Q3: $388,046

Cumulative:
$900,221

Q3: 5.5%

Cumulative:
12.7%

Q3: 423

Cumulative:
1,644

Quarterly Report due: January 10th

Date of Report:
1/4/22

Q4: $3,409,200

Cumulative:
$4,309,421

Q4: 47.9%

Cumulative:
60.6%

Q4: 5,342

Cumulative:
6,986

Quarterly Report due: April 10th

Date of Report
4/4/22

Q1: $2,810,196.00**

Cumulative:
$7,112,440

Q1: 39.5%

Cumulative:
100%

Q1: 4,695

Cumulative:
11,683

A new reporting format was implemented by the U.S. Department of Education beginning with the HEERF Quarterly Report due on July 10, 2022. You may now find the HEERF quarterly report on the following webpage: https://www.butlercc.edu/info/201162/research-and-institutional-effectiveness/1027/cares-quarterly-report.

*Duplicated head count - some students received disbursement in more than one reporting period due to enrollment status

**Includes recaptured funds from uncashed/voided checks and $259.00 from Institutional allocation provided as emergency student grants

  1. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students:

    Q2: Summer 2021 Distribution: 1,221 Students*
    *Based on Butler's distribution model. A total 2,226 students enrolled in 1 or more credit hours for the Summer 2021 semester based on IR end-of-term data.

    Q3: Spring 2021 Students with Prior Account Balance: 702 Students

    Q4: Fall 2021 Distributions: 5,342 student*
    *Based on Butler's distribution model. A total 7,038 students were enrolled in 1 or more credit hours at the time of disbursement.

    Q1: Spring 2022 Distributions: 4,695 students*
    *Based on Butler's distribution model. A total 6,183 students were enrolled in 1 or more credit hours at the time of disbursement.

 

  1. The total number of students who have received an Emergency Financial Aid Grant to Students:

    See Table Above
     

 

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive.

Q2: Summer 2021

In an attempt to meet Congress’s intent to deliver emergency student aid relief as expeditiously as possible, while prioritizing populations with exceptional financial need, Butler provided block awards to five categories of students for the Summer 2021 semester:

  • High School Students
  • Students with a Pell eligible EFC that are enrolled in 12 or more credit hours
  • Students with a Pell eligible EFC that are enrolled in 6-11 credit hours
  • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 12 or more credit hours
  • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 6-11 credit hours

    Enrollment and financial aid status were determined as of June 21, 2021.

Q3: Students with Prior Account Balance

Butler Community College identifies students who are experiencing financial hardship, and unable to pay their student account balances, as students with exceptional need or those with extraordinary financial circumstances. Student account balances create additional barriers for students by preventing future enrollment, withholding of transcripts, and potentially limiting the transfer of educational credits.

Students who were enrolled during the Spring 2021 semester who are experiencing financial hardship and are unable to pay their student account balances may apply for a HEERF III emergency student grant. Grants will be awarded up to the amount of the student’s prior account balance. Students will be presented the option to apply their HEERF III emergency student grant to their account balance. Receipt of the student emergency grant is not conditioned on the student providing authorization to apply the funds to their student account balance nor anticipation of future enrollment.

Students who authorized application of HEERF grant(s) to their Butler account during a prior disbursement will not be required to submit an application. Prior authorization is treated as acknowledgement that the student is experiencing financial hardship and having difficulty in paying their student account.

Student Eligibility Criteria

  • Must complete application or have prior authorization on file which indicates difficulty in paying student account balance
  • Must have been enrolled during the Spring 2021 semester
  • Must have a prior student account balance (Spring 2021 or later)

Application Process

  • Students notified by AR of HEERF III emergency student grant eligibility
  • Student is sent link to online application
  • Student completes application 
    • Check-mark on application for student to consent to apply student emergency grant to prior account balance
      Note - providing consent is not a requirement of award
  • Application is received by the AR Office and award amount provided to the FA Office
  • Award is entered and disbursed by FA Office
  • AR applies award to account charges if student provided consent
  • If no authorization provided, AR issues credit balance refund

    The deadline for application submission was September 12, 2021.

Q4: Fall 2021

In an attempt to meet Congress's intent to deliver emergency student aid refief as expeditiously as possible, while prioritizing populations with exceptional financial need, Butler provided block awards to five categories for students for the Fall 2021 semester:

  • High School Students
  • Students with a Pell eligible EFC that are enrolled in 12 or more credit hours
  • Students with a Pell eligible EFC that are enrolled in 6-11 credit hours
  • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 12 or more credit hours
  • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 6-11 credit hours

    Enrollment and financial aid status were determined as of October 18, 2021.

Q1: Spring 2022

In an attempt to meet Congress's intent to deliver emergency student aid relief as expeditiously as possible, while prioritizing populations with exceptional financial nee, Butler provided block awards to five categories for students for Spring 2022 semester:

  • High School Students
  • Students with a Pell eligible EFC that are enrolled in 12 or more credit hours
  • Students with a Pell eligible EFC that are enrolled in 6-11 credit hours
  • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 12 or more credit hours
  • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 6-11 credit hours

    Enrollment and financial aid status were determined as of February 28, 2022.

 

 

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants. 

Q2: Summer 2021

Students receiving HEERF III distribution were notified by institutional email with the following information:

--------------------------------

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Based on your enrollment and financial aid status you have been identified as a student eligible for HEERF III grant funding. You may view your award amount from your Pipeline account, FinAid Awards Info- select the 2020-2021 aid year and then the ‘Award Offer’ tab. You do not need to submit an application nor provide any additional information to receive the HEERF III funds.

These funds will be disbursed to your Butler student account on June 23rd. If you provided authorization to apply these funds to your student account charges we will do so for you. If you did not provide authorization, or if the grant funding is more than your student account charges, a credit balance refund will be issued to you by June 28th. If you signed up for e-refunding, your credit balance refund will be electronically deposited to the account you identified. If you are not signed up for e-refunding, a check will be mailed by USPS to your address of record. You may view your mailing address by selecting ‘Personal Information’ from the ‘Student Quick Clicks’ drop-down menu from your Pipeline home page. Please allow time for processing through your financial institution or the USPS. Processing time can take several days.

These grant funds may be used to assist with any component of your cost of attendance or emergency costs that arise due to coronavirus, such as tuition, food, housing, healthcare (including mental health care) child care, etc.

Fall 2021 enrollment is currently open. If you have questions about enrollment or would like to enroll, please email [email protected].

It’s not too late to apply for financial aid for the 2021-2022 academic year. If you have experienced a change in income since filing your 2019 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2021-2022 FAFSA for the current academic year at fafsa.gov. Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing [email protected] if you need any assistance or have any questions.

---------------------------------

Students with an account balance were presented the option to apply their disbursement to outstanding student account charges. Students were notified of this option by phone call, email, and text message. Students were informed that providing authorization to apply funds to account charges was not a condition of the award.

Q3: Students with Prior Account Balance

Students receiving HEERF distribution for prior account balance received communication based on whether and application was required and whether the student opted to have their HEERF award applied to their student account charges.

No application required- prior HEERF authorization on file:

---------------------------------

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Butler Community College identifies students who are experiencing financial hardship, and unable to pay their student account balances, as students with exceptional need or those with extraordinary financial circumstances. Student account balances create additional barriers for students by preventing future enrollment, withholding of transcripts, and potentially limiting the transfer of educational credits.

Students who were enrolled during the Spring 2021 semester who are experiencing financial hardship and are unable to pay their student account balance are eligible for a HEERF III student grant. Grants are awarded up to the amount of the student’s prior account balance.

You previously authorized application of HEERF grant(s) to your Butler account during a prior disbursement. Prior authorization is treated as acknowledgement that the student is experiencing financial hardship and having difficulty in paying their student account. Since you are experiencing financial hardship and are unable to pay your student account, you are eligible to receive a disbursement of HEERF III grant funds. You do not need to submit an application nor provide any additional information. You may view your award amount from your Pipeline account, FinAid Awards Info- select the 2020-2021 aid year and then the ‘Award Offer’ tab.

These funds have been applied to your Butler student account.

Fall 2021 enrollment is currently open. If you have questions about enrollment or would like to enroll, please email [email protected].

It’s not too late to apply for financial aid for the 2021-2022 academic year. If you have experienced a change in income since filing your 2019 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2021-2022 FAFSA for the current academic year at fafsa.gov. Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing [email protected] if you need any assistance or have any questions.

--------------------------------

Application submitted- student provided authorization to apply HEERF funds to account charges:

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Butler Community College identifies students who are experiencing financial hardship, and unable to pay their student account balances, as students with exceptional need or those with extraordinary financial circumstances. Student account balances create additional barriers for students by preventing future enrollment, withholding of transcripts, and potentially limiting the transfer of educational credits.

Students who were enrolled during the Spring 2021 semester who are experiencing financial hardship and are unable to pay their student account balance are eligible for a HEERF III student grant. Grants are awarded up to the amount of the student’s prior account balance.

You completed a HEERF III application and provided authorization to apply your award to your student account. You have been awarded HEERF III funds in the amount of your prior account balance.

These funds have been applied to your Butler student account.

Fall 2021 enrollment is currently open. If you have questions about enrollment or would like to enroll, please email [email protected].

It’s not too late to apply for financial aid for the 2021-2022 academic year. If you have experienced a change in income since filing your 2019 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2021-2022 FAFSA for the current academic year at fafsa.gov. Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing [email protected] if you need any assistance or have any questions.

--------------------------------

Application submitted- student did not provide authorization to apply HEERF funds to account charges:

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Butler Community College identifies students who are experiencing financial hardship, and unable to pay their student account balances, as students with exceptional need or those with extraordinary financial circumstances. Student account balances create additional barriers for students by preventing future enrollment, withholding of transcripts, and potentially limiting the transfer of educational credits.

Students who were enrolled during the Spring 2021 semester who are experiencing financial hardship and are unable to pay their student account balance are eligible for a HEERF III student grant. Grants are awarded up to the amount of the student’s prior account balance.

You completed a HEERF III application confirming you have experienced financial hardship that has prevented you from paying your student account. However, on the application you did not authorize the application of your grant to your student account balance. Please note that although you are being issued a refund you may still have a legal financial obligation due at Butler Community College. Please contact Accounts Receivable at [email protected] as soon as possible to make payment arrangements for your account.

These funds were disbursed to your Butler student account on <insert date>. A credit balance refund will be released by <insert date>.  If you signed up for e-refunding, your credit balance refund will be electronically deposited to the account you identified. If you are not signed up for e-refunding, a check will be mailed by USPS to your address of record. Please allow time for processing through your financial institution or the USPS. Processing time can take several days.

Please contact our office by calling 316.322.3121 or emailing [email protected] if you need any assistance or have any questions.

--------------------------------

Q4: Fall 2021

Students receiving HEERF III distribution were notified by institutional email with the following information:

--------------------------------

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Based on your enrollment and financial aid status you have been identified as a student eligible for HEERF III grant funding. You may view your award amount from your MyButlerCC account, select the Financial Aid tile, enter your Butler credentials, go to the Award Offer tab. You do not need to submit an application nor provide any additional information to receive the HEERF III funds.

These funds will be disbursed to your Butler student account on October 20th. If you provided authorization to apply these funds to your student account charges we will do so for you. If you did not provide authorization, or if the grant funding is more than your student account charges, a credit balance refund will be issued to you by October 25th. If you signed up for e-refunding, your credit balance refund will be electronically deposited to the account you identified. If you are not signed up for e-refunding, a check will be mailed by USPS to your address of record. Please allow time for processing through your financial institution or the USPS. Processing time can take several days.

These emergency grant funds may be used to assist with any component of your cost of attendance or emergency costs that arise due to coronavirus, such as tuition, food, housing, healthcare (including mental health care) child care, etc.

Spring 2022 enrollment is currently open. If you have questions about enrollment or would like to enroll, please email [email protected].

It’s not too late to apply for financial aid for the 2021-2022 academic year. If you have experienced a change in income since filing your 2019 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2021-2022 FAFSA for the current academic year at fafsa.gov. Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing [email protected] if you need any assistance or have any questions.

--------------------------------

Students with an account balance were presented the option to apply their disbursement to outstanding student account charges. Students were notified of this option by phone call, email, and text message. Students were informed that providing authorization to apply funds to account charges was not a condition of the award. 

--------------------------------

Q1: Spring 2022

Students receiving HEERF III distribution were notified by institutional email with the following information:

--------------------------------

Dear Butler Student,

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Based on your enrollment and financial aid status you have been identified as a student eligible for HEERF III grant funding. You may view your award amount from your MyButlerCC account, select the Financial Aid tile, enter your Butler credentials, go to the Award Offer tab. You do not need to submit an application nor provide any additional information to receive the HEERF III funds.

These funds will be disbursed to your Butler student account on March 2nd. If you provided authorization to apply these funds to your student account charges we will do so for you. If you did not provide authorization, or if the grant funding is more than your student account charges, a credit balance refund will be issued to you by March 7th. If you signed up for e-refunding, your credit balance refund will be electronically deposited to the account you identified. If you are not signed up for e-refunding, a check will be mailed by USPS to your address of record. Please allow time for processing through your financial institution or the USPS. Processing time can take several days.

These emergency grant funds may be used to assist with any component of your cost of attendance or emergency costs that arise due to coronavirus, such as tuition, food, housing, healthcare (including mental health care) child care, etc.

Spring 2022 late starting class options are still available and Summer 2022 enrollment is currently open. Fall 2022 enrollment will begin March 21st. If you have questions about enrollment or would like to enroll, please email [email protected].

It’s not too late to apply for financial aid for the 2021-2022 academic year. If you have experienced a change in income since filing your 2019 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2021-2022 FAFSA for the current academic year at fafsa.gov. Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing [email protected] if you need any assistance or have any questions.

--------------------------------

Students with an account balance were presented the option to apply their disbursement to outstanding student account charges. Students were notified of this option by phone call, email, and text message. Students were informed that providing authorization to apply funds to account charges was not a condition of the award.