HEERF III Reporting - ARP | Butler Community College
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HEERF III Reporting - ARP

The American Rescue Plan (ARP) was signed in to law on March 11, 2021.  The ARP provides for education stabilization through emergency funding to institutions of higher education through Higher Education Emergency Relief Funds (HEERF III). Institutions accepting ARP funding must commit to providing at least 50% of the funds in the form of financial aid grants to students, which can be used for any component of the student's cost of attendance or for emergency costs that arise due to coronavirus. Butler's minimum required allocation to students is $7,112,181.

REPORTING TIMELINE

Reports are due quarterly and must be posted on the institution's primary website no later than 10 calendar days after the calendar quarter

  • Quarter 1: April 10th
  • Quarter 2: July 10th
  • Quarter 3: October 10th
  • Quarter 4: January 10th

Once funds are fully spent, the institution may indicate that this is the institution's final quarterly posting and that it covers all remaining HEERF fund expenditures for that specific HEERF Student Portion of funding. After posting, no more quarterly public reporting of Student Portion funds is required.

REQUIRED REPORTING INFORMATION

  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than the required amount of funds received to provide HEERF grants to students:

    Butler Community College signed and returned the Certification and Agreement to the U.S. Department of Education on April 27th, 2020 for the HEERF I funds. This signed agreement remains in effect for all additional HEERF fund allocations. Acceptance of the HEERF allocations indicates Butler agrees to abide by all requirements of the funds and assures the institution has used, or intends to use, no less than the required amount of funds to provide HEERF grants to students.
     
  2. The total amount of HEERF III funds that the institution will receive or has received from the Department:

    Butler received $7,112,181 in HEERF III funds for distribution to students in the form of emergency student aid.
     
  3. The total amount of HEERF III Emergency Financial Aid Grants distributed to students:

Quarterly Report

Total Funds Disbursed

Percent of Funds Disbursed

Total Students Awarded*

Quarterly Report due: July 10th

Date of Report:
6/24/21

Q2: $512,175

Cumulative:
$512,175

Q2: 7.2%

Cumulative:
7.2%

Q2: 1,221

Cumulative:
1,221

Quarterly Report due: October 10th

Date of Report:
9/27/21

Q3: $388,046

Cumulative:
$900,221

Q3: 5.5%

Cumulative:
12.7%

Q3: 423

Cumulative:
1,644

Quarterly Report due: January 10th

Date of Report:
1/4/22

Q4: $3,409,200

Cumulative:
$4,309,421

Q4: 47.9%

Cumulative:
60.6%

Q4: 5,342

Cumulative:
6,986

Quarterly Report due: April 10th

Date of Report
4/4/22

Q1: $2,810,196.00**

Cumulative:
$7,112,440

Q1: 39.5%

Cumulative:
100%

Q1: 4,695

Cumulative:
11,683

A new reporting format was implemented by the U.S. Department of Education beginning with the HEERF Quarterly Report due on July 10, 2022. You may now find the HEERF quarterly report on the following webpage: https://www.butlercc.edu/info/201162/research-and-institutional-effectiveness/1027/cares-quarterly-report.

*Duplicated head count - some students received disbursement in more than one reporting period due to enrollment status

**Includes recaptured funds from uncashed/voided checks and $259.00 from Institutional allocation provided as emergency student grants

  1. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students:

    Q2: Summer 2021 Distribution: 1,221 Students*
    *Based on Butler's distribution model. A total 2,226 students enrolled in 1 or more credit hours for the Summer 2021 semester based on IR end-of-term data.

    Q3: Spring 2021 Students with Prior Account Balance: 702 Students

    Q4: Fall 2021 Distributions: 5,342 student*
    *Based on Butler's distribution model. A total 7,038 students were enrolled in 1 or more credit hours at the time of disbursement.

    Q1: Spring 2022 Distributions: 4,695 students*
    *Based on Butler's distribution model. A total 6,183 students were enrolled in 1 or more credit hours at the time of disbursement.

 

  1. The total number of students who have received an Emergency Financial Aid Grant to Students:

    See Table Above